Introduction

At Medology, we are deeply committed to transparency, integrity, and the highest ethical standards in all of our activities. The Medology Dinner, an annual charity event, is dedicated to raising funds for our esteemed partner, the Zubaida Khaliq Memorial Trust, which provides essential healthcare services in Pakistan, along with any subsidiary causes. Our mission is to ensure that every attendee and contributor understands how the funds raised at this event are managed, so that their trust in us is well-placed and their generosity maximised.

This policy outlines a clear, transparent framework for how the proceeds from the event will be allocated. It reflects our dedication to maintaining a responsible balance between necessary operational expenses and our core charitable goals. We want every guest and supporter to have full confidence that their contributions are being used effectively for the greater good.

Allocation of Funds

Charitable Commitment

The heart of the Medology Dinner lies in supporting the Zubaida Khaliq Memorial Trust and our charity partners. We are committed to ensuring that all profits from the event are donated directly to these causes. Profits are defined as the remaining funds after the essential event-related costs are deducted, ensuring that the vast majority of resources raised benefit the intended cause.

Event Expenses and Administrative Costs

To deliver a memorable and meaningful experience, there are necessary costs involved in the event’s organisation. These include, but are not limited to:

1. • Venue hire: Ensuring a space that reflects the significance of the event and provides an engaging experience for our guests.
   • Catering: Providing high-quality food and refreshments to enhance the communal spirit of the evening.
   • Logistics and operations: Covering transportation, event management, equipment hire, and décor to facilitate a smooth and professional event.
   • Marketing and promotion: Costs incurred to effectively reach and inform our community through digital, print media, and promotional materials.
   • Administrative and staffing: Accounting for the time and effort invested by our team in planning and executing the event.

We ensure that all expenses are carefully controlled and kept to a minimum, strictly covering what is necessary to ensure the event’s success and uphold the high standards we set.

Profit Calculation

Once all legitimate event-related expenses are deducted, the remaining funds represent the "profit" from the Medology Dinner. Medology is proud to donate 100% of this profit directly to the Zubaida Khaliq Memorial Trust and any charity partner. Our commitment is to ensure that the charities receives the maximum benefit from the event while maintaining the quality of the experience for our guests.

Full Transparency and No Hidden Costs

Medology pledges that no hidden or unnecessary fees will be deducted from the funds raised. All deductions are fully transparent and strictly limited to those required for the successful delivery of the event.

Rationale for Deductions

Hosting a high-quality event is key to building awareness and support for the our charity partners. By investing in event logistics and creating a welcoming environment, we foster generosity, inspire engagement, and build long-term partnerships. These expenses are viewed as essential investments, ensuring that we not only raise immediate funds but also establish enduring support for the Trust’s critical work.

Ethical Fund Management

At Medology, we uphold the highest standards of ethical stewardship in managing the funds raised through the Medology Dinner. Our goal is to maximise the impact of every contribution, ensuring that our charity partner receive as much support as possible while preserving the integrity and professionalism of the event.

Conclusion

Transparency and trust are foundational to Medology’s mission. We deeply value the support of our community, and we take seriously the responsibility of managing the funds raised at the Medology Dinner. By clearly outlining our processes, we seek to provide reassurance that every contribution is making a meaningful difference. Together, we are working to maximise the impact of the funds raised and to support those who need it most.

Thank you for your continued support and generosity. We look forward to working with you to create lasting change.

For any further enquiries, please feel free to contact our team at admin@medology.co.uk.