Who will use my data?
Medology Ltd is the Data Controller in respect to your data.
What for?
We will store and process your data to allow us to provide our courses, tutoring and mentoring services, books and videos, and other services to our students. We will also process data to manage our relationships with our partners, suppliers, and other organisations involved in the provision of our services.We will collect, store, and process your data if you choose to subscribe to our mailing lists or interact with us in any way.
What will happen if I contact you?
If you contact us as a potential student, we will use your information to send you the information you have requested and other information that we think you will be interested in. If you contact us for any other reason, we will use your details to respond to your enquiry, provide our services to you, add you to our mailing list, and meet any legal obligations or other commitments we have.
What data will be stored?
We will store only the details necessary to provide our services to our client [students] and to operate our business. We recognise that we store special categories of data, including sensitive personal information and will take all necessary steps to store your data securely at all times…Where we collect, store, or process data about children we will take appropriate precautions to protect their data.
What data will be shared?
We will not share your data with any third parties other than as described here and strictly as required to provide our services. In order to provide the best possible service, we may need to share your information with other organisations. Where this is necessary, we will endeavour to obtain your consent however in some cases this may not be practical, and in these cases we will always act as you would reasonably expect. In certain situations, we may share your information with regulators or other legal bodies that request it. If we receive data from a third party the principles of this Privacy Policy will apply.How long?Your data may be stored for a period after the end of our relationship, after which time, it will be deleted. This period will depend on the nature of the services offered. For more details, please refer to our Data Retention and Erasure policy.
Who can access my data?
We take your privacy seriously and will strictly control access to your personal information at all times. Where we need to share your information, this will be with your explicit consent or where necessary to provide the services we offer. We will never sell, share or otherwise distribute your data to any other third party other than as required to provide our services to our clients and to operate our business. Your data may be shared with other third parties such as our website development company and other service providers.
How is my data kept secure?
We will take the utmost precautions with your data. We will store your data on secure, dedicated UK based servers and only on secure devices. We will employ strict access control, encryption, password protection, and all appropriate Cyber Security measures as necessary. We will use secure file storage systems and dispose of all material in an appropriate manner.Where we collect, store, or process data about children we will take appropriate precautions to protect their data.
This policy sets out how we will use and share the information that you give us. This policy describes your relationship with Medology Ltd. We take your privacy seriously and will only use your personal information to provide the products and services you have requested from us and to send you information about products and services you may be interested in. We will never sell, share, or use your personal information other than as described here and always how you would reasonably expect.
The General Data Protection Regulation (GDPR) describes how organisations must collect, handle, process and store personal information. These rules apply regardless of whether data is stored electronically, on paper or on other materials. To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully. GDPR is underpinned by eight important principles. These say that personal data must:
We take these responsibilities seriously; this document describes our approach to data protection. This policy helps to protect us both from data security risks, including:
Medology Ltd is registered in the United Kingdom and is registered with the Information Commissioner’s Office with ICO registration number: ZB157402.
The data controller is Mohammad Amin Hashmi. You can contact us in any of the following ways:
Email: medologyx@gmail.com
Phone: 07340742027
Website: https://medology.co.uk/
Post: Medology Ltd 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ
Medology Ltd is a training company, selling courses and providing training to help our students enter medical/dental school. This policy relates to data subjects of Medology Ltd. Processing of your data is required in order to offer you our products and services. This policy applies to individuals who have shared their data with Medology Ltd as either a student, employee, supplier or in any other capacity.
It applies to all data that the company holds relating to identifiable individuals, even if that information technically falls outside of the GDPR. This can include:
We will only collect, store, process, or share your sensitive personal information with your explicit consent.
This section describes the lawful basis for processing your data and applies to the information about yourself that you choose to provide us with or that you allow us to collect. This includes:
We will only use your personal data for the purposes for which we collected it and as you would reasonably expect your data to be processed and only where there is a lawful basis for such processing, for example:
When you contact us or register with us:
To provide our training, mentoring, books, courses and related services to you. Managing payments, fees and charges, and to collect and recover money owed to us:
To manage our ongoing relationship with you, which will include notifying you about changes to our terms, products and services, or privacy policy, and maintaining our records:
To administer and protect our business and our site (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data):
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences:
To make suggestions and recommendations to you about products or services that may be of interest to you:
We may collect and process information about you, including your name, date of birth, address, contact details (including email address and mobile phone number), sensitive personal information, other health related information, product and service details, purchase history and data collected as part of any payment. We may take personal information from:
Personal data we receive will be used for the purposes it was provided, including:
If you contact us as a potential client, and according to your preferences, we will use your personal information to provide you with information about services that may be of interest to you. This document explains how you can change whether to receive this information. Please note that, even if you choose not to receive this information, we may still use your personal information to provide you with important updates regarding your treatments and the services we provide to you, including communications in relation to any services you use or changes to how we operate. We do not use any form of automated decision making.
We operate in line with GDPR data protection guidelines. We respect your rights and will respond to any request for access to personal information and requests to delete, rectify, transfer, data and to stop processing. We will also advise you on how to complain to the relevant authorities, namely the Information Commissioner’s Office. Any requests or objections should be made in writing to the Data Controller, or you can visit our website, call, or email us to contact us to change your preferences at any time.
By submitting your personal data on this site or as required for us to provide medical and health related products and services to you, you are affirming your agreement for such information to be used in accordance with this privacy policy. You will be able to change your preferences at any time by the methods described as prescribed in this document.
We may from time to time use your information for marketing, account management or relationship management purposes. The main purpose of this is to provide you with information about goods and services which we think may be of interest to you and/or to maintain any existing relationship we may have with you.
Where you give your consent for us to process your data, for example when you agree to us sending you marketing information or where you agree to us processing financial data, you can contact us to amend or withdraw your consent at any time. You can also choose to object to processing and request deletion of your data. We respect all user rights as defined in GDPR. If you have any comments or wish to complain please contact us.
Your data will be collected, stored and processed primarily in the UK, where we transfer your data outside the UK, we ensure that appropriate technical and organisational safeguards are in place to protect your data. Your data will be stored for up to 7 years to ensure we have records of service, payments, and other interactions we have with you.
In order to provide our services to you, we use recognised third parties to take payment, conduct credit reports and other checks, manage our company accounts and provide banking services. We will store transactions, payment and order data for up to 7 years or for as long as required by UK financial and company regulations. These third parties may operate outside the UK, if this is the case we will ensure precautions are in place to protect your data.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose and/or we are acting in your best interests. If you wish to find out more about how the processing for the new purpose is compatible with the original purpose, please email us. If we need to use your personal data for a purpose unrelated to the purpose for which we collected the data, we will notify you and we will explain the legal ground of processing.
We may be legally obliged to disclose your personal information without your knowledge to the extent that we are required to do so to act in your best interests.
You will only receive marketing communications from us if you have:
We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.
We are a data controller. In relation to the information that you provide to us, we are legally responsible for how that information is handled. We will comply with the GDPR in the way we use and share your personal data.
You can see more about your rights at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
We may have to share your personal data with the parties set out below for the purposes described in this document:
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
Under the GDPR, we are also permitted to share some information with third parties who use such data for non-marketing purposes (including credit and risk assessment and management, identification and fraud prevention, debt collection and returning assets to you).
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We will report any breaches or potential breaches to the appropriate authorities within 24 hours and to anyone affected by a breach within 72 hours. If you have any queries or concerns about your data usage, please contact us.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
As well as your ability to accept or reject cookies, we also require your permission to store cookies on your machine, which is why when you visit our site, you are presented with the ability to accept our terms of use, including the storage of cookies on your machine. Should you not accept then you are free to leave our website, at any time.
If you have any questions or comments about this Privacy Policy, wish to exercise your information rights in connection with the personal data you have shared with us or wish to complain, please contact: Amin Hashmi at Medology Ltd. We will process SARs within 30 days, SAR responses are usually free but we reserve the right to charge for excessive or unfounded requests. We fully comply with Data Protection legislation and will assist in any investigation or request made by the appropriate authorities.
If you remain dissatisfied then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
End of Policy.
Copyright @ 2025 Medology.co.uk
